Practical information

PARTICIPANTS:

Representatives of scientific communities, governmental administration, NGO’s and business associations from Central European and EECCA Countries, and international organizations with experience on obsolete pesticides.

Participants are invited to submit short abstracts of their oral or poster presentations (1 page) in English and to take part in the discussions both in plenary sessions and/or in the working groups. The Forum book of abstracts will be printed in English before the Forum. The Forum Book, containing the full papers of the communications, and Forum Resolution Document will be provided on the website of IHPA in PDF format in English after the Forum.

LANGUAGES:

English, Russian and Azeri

CONDITIONS OF PARTICIPATION, CONFERENCE FEE:

Submitting the electronic Registration Form is required if you wish to have your oral or poster presentation included in the Forum schedule.
The Forum participation fee is € 200,-. The fee has to be paid during the electronic registration. This covers participation in all presentations, coffee breaks, three lunches, welcome reception and dinner hosted by the Ministry of Ecology & Natural Resources Azerbaijan, field trip , airport transfer, site-seeing tour in Gabala with lunch bag and a "Forum bag" which includes the book of abstracts and later delivery of the electronic version of the ‘Forum Book’.
Extended deadline for registration: 30 June 2011

VISA REQUIREMENTS:

The new regulations effective October 15, 2010 no longer allow foreign citizens and stateless persons to obtain Azerbaijani visa stamp upon arrival at Baku Airport. Please note that all travelers to Azerbaijan with foreign passports must now apply for a visa at Azerbaijani Embassy or Consulate in their home country or the closest diplomatic representation of Azerbaijan, prior to making travel arrangements. Please contact nearest Embassy or Consulate of the Republic of Azerbaijan to check your visa requirements 2-3 months before the event as collection of documents and visa issuance may take a time.

After the registration fee has been received, each participant will be provided with an invitation letter to support Azerbaijan entry visa application. For this purpose the Ministry of Ecology and Natural Resources needs a scanned copy of each passport and the information on the participants’ current position to be sent to g.aliyeva1@gmail.com
http://www.mfa.gov.az/eng/index.php?option=com_content&task=view&id=598&Itemid=1

WHERE TO APPLY FOR AZERBAIJAN VISA:

Azerbaijani diplomatic missions abroad.

ACCOMMODATION AND FORUM LOCATION:

The forum will be held at Qafqaz Riverside Hotel. This Hotel serves as the same time as hotel.
For further information please see at: http://www.qafqazriversidehotel.com/pages/DefaultEn.aspx

As a second option serves the Qebele Hotel. Please visit: http://azhoteller.blogspot.com/2010/08/hotel-gabala.html

Here is a list of Special Forum rates for rooms at both hotels.

Rooms can only be booked via the electronic registration provided on the Forum website.

Airport transfer between Baku airport and hotel in Gabala can only be booked via the electronic registration form provided on the Forum website. In this form every participant should provide his/her flight details such as arrival/departure times, flight numbers with exact dates and times. Please note that if the airport transfer form (Flight information at the Reservation Form) is not provided to conference organisers before registration closing date (extended to 30 June 2011), no meeting at the airport and transfer to Gabala city from Baku can be provided on short notice.

Conference facilities are at the Qafqaz Riverside Hotel.

Student hostels can be booked upon request to Forum Secretariat after electronic registration.

Sponsorship for participation in the Forum is relevant for limited number of candidates from countries with economies in transition.

CONTACTS:

If you have any questions concerning the Forum please contact the Forum Secretariat:

Secretariat:

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