Second Announcement

07–09 September, 2011, Gabala, Republic of Azerbaijan

VENUE: Qafqaz Riverside Hotel, Republic of Azerbaijan

TOPIC:

Status of obsolete stockpiles of pesticides in EECCA Countries: sharing experience of EU countries

ORGANIZERS:

International HCH & Pesticides Association (IHPA), The Netherlands
Ministry of Ecology & Natural Resources of the Republic of Azerbaijan
Ministry of Agriculture of the Republic of Azerbaijan
Ministry of Health of the Republic of Azerbaijan
Ministry of Emergency Situations of the Republic of Azerbaijan
Ministry of Economical Development of the Republic of Azerbaijan
State Committee of Land and Cartography of the Republic of Azerbaijan
National Academy of Sciences of the Republic of Azerbaijan
Baku State University, Azerbaijan Republic
ECORES Information-Analytic Environmental Agency

HOST ORGANIZATIONS:

International HCH & Pesticides Association (IHPA), The Netherlands
Ministry of Ecology & Natural Resources of the Republic of Azerbaijan
Ministry of Agriculture of the Republic of Azerbaijan
Central and Eastern European Regional POPs Centre, RECETOX, Masaryk University, Brno, Czech Republic
Federal Environment Agency of Germany (UBA)

BACKGROUND:

The aim of 11th International HCH and Pesticide Forum is to present and discuss the problems connected with a huge amount of obsolete pesticides in the regions of Southern Caucasus and Central Asia region, Central European and EECCA Countries and many others around the Globe, their inventories, present amounts and elimination, which had started successfully during the previous 9th and continued during the 10th Fora. This Forum is undertaken under the framework of the Stockholm Convention on Persistent Organic Pollutants (POPs) and other international agreements and directives. Special attention will be given to solve the problems with obsolete pesticides in the Southern Caucasus and Central Asia region, areas where pesticides have long been produced and applied during Soviet era. Alpha-HCH, beta-HCH and Lindane (gamma-HCH) have recently been listed as POPs in the Stockholm Convention together with other 6 other new POPs.

CONFERENCE PUBLISHING:

BOOK OF ABSTRACTS – will be available in the Forum materials:

ABSTRACTS PREPARATION AND SUBMISSION (for oral and poster presentation):

Abstracts should be concise, 1 800 characters long and prepared according to the following pattern:

PESTICIDES WATER CONTAMINATION IN BULGARIAN DANUBE REGION
First, A.¹, Second, B.², Third, B.¹
¹Research Institute, Town, Country
²University Department, Town, Country

The text of abstract should be written in English, single-spaced with no indentations. Use standard abbreviations only. Do not include referenced and figures or tables into the abstract. Use 12 pt Times New Roman fonts with 2.5 cm side margins. Submit your abstract only by e-mail or disk. The deadline to submit the abstract is May 1^st , 2011.
The abstracts of oral and poster presentation will be published in their original forms as received from the authors. No additional editing works will be done.
The abstract book will be distributed to Forum participants at the start of the 10th Forum.

FORUM BOOK – containing the full papers of the communications, and Forum Resolution Document will be provided on the website of IHPA in PDF format in English after the Forum.

PAPER PREPARATION AND SUBMISSION
For oral and poster presentation:

The papers should be written in English. The papers should not exceed five A4 (210 x 297 mm) pages and should be typed in MS Word, Times New Roman font, single-spaced, font size 12, left and right margins should be 25 mm wide, 30 mm should be margins at the top and the bottom of the pages. The paper should contain:

TITLE
In bold, capital letters and centered
Double space

NAME(s) OF AUTHOR(s)
In bold, italic letters and centred
Double space
Author’s affiliations
Italic letters. If more than one institution is included, number them according to authors
Double space

Abstract
All articles should start with abstracts. The abstracts should be no loner than 300 words and state briefly and specifically what the paper reports, summarize the conclusions. Point out new information and indicate the relevance of the work.
Double space

Key-words
5 –10
Double space

Article
The authors could structure of the article depending on its content, as for example: introduction, one or more chapters/paragraphs, and conclusions. All figures and tables have to be incorporated in the text, they must be clear and simple, and they should be properly identified with number and text which explain the figure/table. Measurements should be expressed in SI/units.
Double space

References
in bold
Double space

Text of References

Papers must be sent to the Organizing Committee by e-mail to: g.aliyeva1@gmail.com and g.aliyeva@lancaster.ac.uk within the established deadline: May 1^st, 2011.

11th Forum proceedings

The presented papers will be published after the Forum on the IHPA Web-site. The materials will be published in their original forms as received from the authors. No additional editing works will be done. The authors are fully responsible for the content of their abstracts.

CONDITIONS OF PARTICIPATION, CONFERENCE FEE:

Submitting the electronic Registration Form is required if you wish to have your oral or poster presentation included in the Forum schedule.

The Forum participation fee is € 200,-. The fee has to be paid during the electronic registration. This covers participation in all presentations, coffee breaks, three lunches, welcome reception and one dinner will be hosted by the Ministry of Ecology & Natural Resources Azerbaijan, field trip , airport transfer, site-seeing tour in Gabala with lunch bag and a "Forum bag" which includes the book of abstracts and later delivery of the electronic version of the ‘Forum Book’.
Deadline for registration: 1 May 2011

VISA REQUIREMENTS:

The new regulations effective October 15, 2010 no longer allow foreign citizens and stateless persons to obtain Azerbaijani visa stamp upon arrival at Baku Airport. Please note that all travelers to Azerbaijan with foreign passports must now apply for a visa at Azerbaijani Embassy or Consulate in their home country or the closest diplomatic representation of Azerbaijan, prior to making travel arrangements. Please contact nearest Embassy or Consulate of the Republic of Azerbaijan to check your visa requirements 2-3 months before the event as collection of documents and visa issuance may take a while.

After the registration fee has been received, each participant will be provided with an invitation letter for visa. For this purpose the Ministry of Ecology and Natural Resources requires a scanned copy of each passport and the information on the participants’ current position to be sent to g.aliyeva1@gmail.com and g.aliyeva@lancaster.ac.uk

http://www.mfa.gov.az/eng/index.php?option=com_content&task=view&id=598&Itemid=1

ACCOMMODATION AND FORUM LOCATION:

The forum will be held at Qafqaz Riverside Hotel. This Hotel serves as the same time as hotel. For further information please see at: http://www.qafqazriversidehotel.com/pages/DefaultEn.aspx

As a second option serves the Qabala Hotel. Please visit: http://azhoteller.blogspot.com/2010/08/hotel-gabala.html

Special Forum rates for rooms at both hotels can be found on the IHPA Forum website www.hchforum.com
Rooms at both hotels can only be booked via the electronic registration provided on the Forum website.

Airport transfer between Baku airport and hotel in Gabala can only be booked via the electronic registration form provided on the Forum website. In this form every participant should provide his/her flight details such as arrival/departure times, flight numbers with exact dates and times. Please note that if the Airport Transfer Form is not provided to conference organisers before registration closing date (1 May 2011), no meeting at the airport and transfer to Gabala city from Baku can be provided on short notice.

Conference facilities are at the Qafqaz Riverside Hotel.

Student hostels can be booked upon request to Forum Secretariat after electronic registration.

Sponsorship for participation in the Forum is relevant for limited number of candidates from countries with economies in transition.

TENTATIVE SCHEDULE OF THE 11TH FORUM:

The Forum organizers are planning a three-day program consisting of three session days and one day post conference field trip.

September 06, 2011:

Arrival of participants - registration and arrangement of accommodation

GIZ, BMZ, IHPA, PAN Germany new updated Exhibition held in Bonn at the German Federal Ministry for the Environment from 14. January – 11. February 2011 and at COP-5: “Obsolete and POPs Pesticides in Eastern Europe, Caucasus and Central Asia”

September 07, 2011
09:00 – 10:00 - Opening ceremony
10:00 – 13:00 - Presentations
13:00 – 14:00 - Lunch
14:00 – 17:00 – Presentations
17.00 – 18.30 – Poster session
19:00 - Reception

September 08, 2011
09:00 – 13:00 - Presentations
13:00 – 14:00 - Lunch
14:00 – 17:00 - Presentations
17.00 – 19.00 - Poster Session

September 09, 2011:
09:00 – 13:00 – Presentations, closing ceremony
13:00 – 14:00 - Lunch

September 10, 2011:
Field trip to Jangi refurbished obsolete pesticide burial site.
Departure of participants

Summary of dates for submissions:

Registration – 1^st of May, 2011
Abstract submission – 1^st of May, 2011
Paper submission – July 31^st, 2011

CONTACTS:

If you have any questions concerning the Forum please contact the Forum Secretariat:

Secretariat:

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Download the 2nd Announcement:

11thHCHForum_2ndAnnouncement.pdf